Volunteer Coordinator - Full Time

REFER A FRIEND Current Employees Apply BACK Location : Houston Methodist The Woodlands Hospital

17201 I-45

The Woodlands, TX 77385

Job Ref : 54655 Talent Area : Administrative Job Shift : 1st - Day Job Type : Full-Time Posted Date : April 3, 2024

At Houston Methodist, the Volunteer Coordinator position is responsible for coordinating the day-to-day activities and responsibilities associated with the Volunteer Services Department.

This position administers and coordinates all aspects of the department and the delivery of volunteer services by providing any necessary support for the Volunteer Services program.

The Volunteer Coordinator position is responsible for the coordination of the volunteer on-boarding process ensuring all compliance requirements and processing standards are followed thoroughly.

Requirements :

PEOPLE ESSENTIAL FUNCTIONS

Promotes a positive work environment and leads the team to be a dynamic, focused work unit that actively helps one another to achieve optimal department results.

Role models to team members effective communication skills, assisting in their development of such skills.

• Communicates in an active, positive and effective manner to all interprofessional health care team members, listens and responds to the ideas of others.
• Responsible for the daily volunteer recruiting and interviewing process to determine skills, preferences, and experience to match the candidate with an appropriate volunteer assignment by visiting / contacting or attending churches, universities, career fairs.

SERVICE ESSENTIAL FUNCTIONS

• Facilitate scheduling of all onboarding and ongoing compliance items for volunteers. Creates onboarding content, updated annually, and provides oversight for and leads new volunteer orientation.
• Responds to internal and external customer requests for additional volunteer services by submitting a survey to be completed by the requesting department / unit.

Afterwards, the Coordinator must completed additional follow-up with the requester to clarify any ambiguous responses.

• Analyzes and responds to issues and complaints from volunteers, escalating issues / requests to ensure highest quality of service and customer satisfaction is provided.
• Serves as support to interprofessional workgroups throughout all HM entities with volunteer recognition programs and activities.

Assists as backup support for the front desk administration position, as needed.

• Responsible for the development of volunteer competencies and training, facilitating comprehensive training for all volunteers which is reviewed and updated annually as necessary.
• Organize and participate in volunteer recognition programs and special events. Disseminates any information from Houston Methodist to volunteers as volunteers do not have email access.

QUALITY / SAFETY ESSENTIAL FUNCTIONS

• Maintains accurate and organized records, volunteer files and records of services, hours and programs provided by volunteers and the department.
• Implements and ensures compliance with required standards of the volunteer program. Abides by and complies with all organizational and department policies and procedures.

FINANCE ESSENTIAL FUNCTIONS

• Utilizes resources / equipment / supplies effectively and efficiently, demonstrating responsible financial stewardship.
• Manages time effectively and prioritize department daily tasks, minimizing incidental overtime.

GROWTH / INNOVATION ESSENTIAL FUNCTIONS

Depending on location, performs administrative and operational activities including reviewing department policies, maintaining department manuals and handbooks, creating volunteer service descriptions and other department recordkeeping activities, to accomplish the goals and objectives of the HM volunteer program.

Develops and coordinates the volunteer work schedule by the assigned deadline.

Evaluates components of the volunteer program related to prescreens, placements, recruitment efforts, processing times and retention to ensure effectiveness and to recommend / implement changes as appropriate.

Generates and communicates new ideas and suggestions that improve quality or services.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business / job duties as assigned.

Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

Qualifications : EDUCATION

EDUCATION

Bachelor's degree required

WORK EXPERIENCE

One year of project coordination

LICENSES AND CERTIFICATIONS - REQUIRED

N / A

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Demonstrates critical thinking skills
• Ability to prioritize multiple tasks, work under minimal supervision and demonstrate sound judgment

Last updated : 2024-04-25